Verification of Compliance with Accreditation-Relevant Federal Regulations

The Middle States Commission on Higher Education, as a federally recognized accreditor, is obligated to ensure that its candidate and member institutions comply with the accreditation-relevant federal regulations developed by the U.S. Department of Education in the Higher Education Opportunity Act of 2008.  Further, the Commission is required to review candidate and member institutions’ continued compliance with Title IV program responsibilities.  Commission policy regarding federal compliance requirements for institutions was revised and enacted in January 2013, indicating that institutions must meet these federal regulations to be accredited by the Commission.

Student Identity Verification in Distance and Correspondence Education

Policies and procedures used to ensure student identity verification in distance or correspondence education courses.

  • UPR-Cayey does not offer distance or correspondence education courses.

Procedure(s) regarding the protection of privacy for students enrolled in distance and correspondence courses or programs.

  • Does not apply. See above.

Procedure(s) for notifying students about any projected additional charges associated with student identity verification. Provide URLs, catalogs, student handbooks, and other locations of any alternative institutional website documenting required disclosures.

  • Does not apply. See above.

Transfer of Credit Policies and Articulation Agreements

Policies and procedures for making decisions about the transfer of credits earned at other institutions (including all modes of delivery, if applicable). Include public disclosure (URL, catalog, or other public locations for information) of policy.

Our policy for transfer credit appears at (Appendix 2.1):

http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/policies-and-procedures-for-making-decisions-about-the-transfer-of-credits-earned-at-other-institutions.pdf

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/06/CERT-27-2011-2012-TRANSFERENCIAS.pdf#page=8

http://cayey.upr.edu/oficina-de-registro/oficina-de-registro-revisiones-aplicaciones-y-otros-aspectos/

  • UPR-Cayey Admission’s Office Webpage Transfer Credits Earned from Other Institutions:

http://cayey.upr.edu/oficina-de-admisiones/trasferencias/

URL and other publication locations, if applicable, of institutions with which the institution has established an articulation agreement.

  • Articulation Agreement with UPR Humacao:

http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/catalogo20142016_final_eng_ces1.pdf#page=25

  • Articulation Agreement with UPR Arecibo:

http://upra.edu/academico/programas.html

  • Articulation Agreement with UPR Bayamón:

http://docs.uprb.edu/dec-academico/catalogo/english-version.pdf#page=223

  • Articulation Agreement with UPR Ponce:

http://www.uprp.edu/images/documents/academico_documents/CATALOGO%20INGLES.pdf#page=90

  • Articulation Agreement with UPR Carolina:

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=28

The following links are from the University of Puerto Rico Admission Manual:

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=21

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=22

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=23

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=24

http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/Manual-de-Admisiones-2017.pdf#page=28

Title IV Program Responsibilities

Student loan default rates for the most recent three years.  If applicable, submit reports on compliance from the U.S. Department of Education in regard to the cohort default rate, including any default reduction plans.

UPR Cayey’s cohort default rates for FY 2010, FY 2011, and FY 2012 are well below the federal default rate limit. The official cohort default rate for fiscal years 2010, 2011, and 2012 can be seen here: http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/School-Default-Rates.pdf

FY 2013 3-Year Official Cohort Default Rate Notification Letter:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Deffault-Rate-Notification-Letter.pdf

Three most recent years of composite ratios (private and proprietary institutions only).

Non-applicable. The University of Puerto Rico at Cayey is a public institution:

http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Composite-Ratios-Certification-UPR-Public-Institution.pdf#page=3

Date of most recent Title IV program review. In July 2016, the institution underwent a program review.

The institution is currently awaiting the final decision. http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/DOC011317-01132017092552.pdf

Relevant correspondence from the U.S. Department of Education, such as program reviews and any actions to limit, suspend, or terminate the institution’s eligibility to participate in Title IV, including institutional responses, if applicable.

Non-applicable. Reports or notices from the U.S. Department of Education are sent to institutions whose rates are at or above 30%. UPR-Cayey rates are below the 30% as shown on the chart provided on item #2 of this section (rate for FY 2010= 13.0, rate for FY 2011= 11.8, and rate for FY 2012= 14.6).

Institutional Records of Student Complaints

Policy and methods used in handling and tracking student grievances and complaints. Include public disclosure(s) of the policy/policies for student grievances and complaints (URLs, catalog, handbook, or other public location of this information).

The UPR-Cayey Office of Student Ombudsman follows ethical, principles, policies, and practice standards as indicated below:
• UPR-Cayey Office of Student Ombudsman webpage:
http://cayey.upr.edu/rectoria/oficina-del-procurador-estudiantil/
• UPR Policy of the Office of Student Ombudsman:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Certificacion-Numero119-2014-15PolticasobrelaProcuraduriaEstudiantil-1.pdf
• International Ombudsman Association Standards of Practice:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/IOA-Standards-of-Practice.pdf
• Office of Student Ombudsman procedures:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Office-of-Student-Ombudsman-procedures.pdf

Procedures for making modifications and improvements to the institution as a result of information obtained in handling student complaints. 1) New policies have been approved by the Academic Senate related with:

a. Student transfer between UPR units
b. Special permit to take courses at other institutions
c. Change of major program (reclassification)
http://cayey.upr.edu/wp-content/uploads/sites/10/2016/10/2016-UPR-Cayey-Self-Study-MSCHE-Community-Version-October-24.pdf#page=81
2) Workshop given to UPR-Cayey faculty and administrators related to the students with disabilities:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Día-Desarrollo-Facultad-9-Agosto-2013-Acomodo-Accesibilidad-Diseño-Universal.pdf
3) Establishment of the web platform NEXT in which students are able to know their final grades in real time and payments. Workshop given to UPR chancellors: http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/presentacion-recintos-NEXT.pdf
4) Improvement of the web page of the Financial Assistance Office. See External Links (Enlaces Externos):
http://cayey.upr.edu/decanato-de-estudiantes/asistencia-economica/

Required Information for Students and the Public

URLs, catalogs and student handbooks, and other public locations of any alternative institutional website documenting required disclosures as required by Student Right to Know, as well as polices on SAP, withdrawal, leave of absence, and attendance.

• UPR-Cayey Student Right to Know webpage:
http://cayey.upr.edu/derecho-del-estudiante-a-saber-student-right-to-know/
• UPR Policies covering Satisfactory Academic Progress (SAP)
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Policies-covering-satisfactory-academic-progress-SAP.pdf
• UPR-Cayey Partial and Total Withdrawal Information:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/CATALOG-DHLEnglish.pdf#page=53
• UPR-Cayey Policies of Leave of Absence
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Leave-of-Absence.pdf
• UPR-Cayey General Student Handbook, article 2.10, indicating student’s class attendance norms:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/RGE_28_Jul_2011.pdf#page=11

Methods used to collect and review information on student outcomes and licensure pass rates.

Each semester, the Assessment and Institutional Research Office sends an email to the faculty with the procedure to report the student learning outcomes.
• Methodology for the Assessment of the Student Learning Outcomes:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Methodology-for-the-Assessment-of-Student-Learning-Outcomes.pdf
• Institutional Assessment Instrument for the Student Learning Outcomes:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/formResponse.pdf
• Licensure Pass Rates: 2004-2015 College Board Annual Report and Summary Submitted to the Institution: http://cayey.upr.edu/wp-content/uploads/sites/10/2016/12/Tendencias-Tasa-Aprobacion-PCMAS-2004-2015-Tendencia-Tasa-Aprobacion-PCMAS.pdf

Documents and URLs for advertising and recruitment materials that are available to current and prospective students that show the accreditation status with the Commission and any other U.S. Department of Education approved agencies.

• UPR-Cayey Admission’s Office promotional flyer:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Promocion.pdf
• UPR-Cayey Continued Education and Professional Studies Office webpage:
http://cayey.upr.edu/decep/
• UPR-Cayey Business Administration Department webpage:
http://cayey.upr.edu/decanato-de-asuntos-academicos/adem/
• UPR-Cayey Education Department webpage:
http://cayey.upr.edu/decanato-de-asuntos-academicos/pedagogia/
• UPR-Cayey Title V promotional flyer displaying general goals and component activities:
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Propuesta-Ti%CC%81tulo-V-Brochure-espan%CC%83ol.pdf
• UPR-Cayey Research Initiative for Scientific Enhancement (RISE) Program webpage:
http://cayey.upr.edu/decanato-de-asuntos-academicos/biologia/upr-cayey-campus-rise-program/

Standing with State and Other Accrediting Agencies

Documentation of the relationships with any specialized, programmatic, or institutional accrediting agencies recognized by the U.S. Department of Education and all governing or coordinating bodies in the state(s) and countries in which the institution has a presence.
If, in the last five years, the institution has had a review resulting in non-compliance, include the report from the state or other accreditor as well as the institutional response.

The University of Puerto Rico at Cayey maintains relationship with the following professional and institutional accrediting agencies and does not have any non-compliance actions:

• Middle States Commission on Higher Education (MSCHE):
https://www.msche.org/documents/sas/481/Statement%20of%20Accreditation%20Status.htm
• Puerto Rico Council of Education (CEPR):
http://cayey.upr.edu/wp-content/uploads/sites/10/2016/06/Certificacion-UPR-3-17-16-ConsejoEducacionPR-Academics-Programas-Oferta-Academica.pdf
• Council for the Accreditation of Educator Preparation (NCATE/CAEP):
http://www.ncate.org/tabid/177/Default.aspx?ch=106&state=pr
• Accreditation Council for Business Schools and Programs (ACBSP):
http://acbspsearch.org/Home/Details?instId=Inst2646

http://acbspsearch.org/Home/Details?instId=Inst3723
• International Association of Counseling Services (IACS):
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Certificado-de-Acreditacion-31-octubre-2016.pdf
• Association of College and Research Libraries (ACRL):
http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/ACRLCertificate.pdf

URLs, catalogs, student handbooks, and other locations of any alternative institutional website documenting required disclosures.

See item 6.1.

Contractual Relationships

List of contractual arrangements for education services, including name of third-party and applicable programs and the date the arrangement was approved by the Commission.

Does not apply.

URLs, catalogs, student handbooks, and other locations of any alternative institutional website documenting required disclosures.

Does not apply.

Assignment of Credit Hour

Policy and procedures for credit hour assignment covering for all types of courses (including studio, internships, laboratory, practica, etc.), disciplines, programs, degree levels, formats, and modalities of instruction (including hybrid and online). Include each policy that documents the assignment of credit hours specific to the types noted above. The following should be clearly indicated:

♦  Academic period (e.g., 15 weeks plus one week exam over two semesters);
♦  Recommended instructional time (e.g., three 50-minute sessions or two 75-minute sessions per week);
♦  Recommended out-of-class time requirements (e.g., twice in-class time).

 

• Academic period 15 week plus one-week exam:http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Certificacion-numero-33-Enmiendas-a-la-Cronologia-de-eventos-que-deben-aparecer-en-los-Calendarios-Academicos.pdf
• Credit hour assignment Commonwealth of Puerto Rico Act No. 284 (2011): http://www.oslpr.org/download/en/2011/A-0284-2011.pdf
• Example course outline displaying credit hour assignment: http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/INCO-4005-Syballus-FALL-2016.pdf

URLs, catalogs, student handbooks, and other locations of any alternative institutional website documenting required disclosures.

• Information System Office (acronym in Spanish: OSI):http://cayey.upr.edu/rectoria/osi/
• UPR-Cayey catalog:  http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/CATALOG-DHLEnglish.pdf#page=48
• Academic Affairs Deanship email address (decacademico.cayey@mail01.cayey.upr.edu)
indicating an amendment to the academic calendar:  http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/ENMIENDA-CALENDARIO-ACAD.-PRIMER-SEMESTRE-2016-17.pdf

Evidence that the institution’s credit hour policies and procedures applied consistently across the full range of institutional offerings. If the institution is required to obtain approval from the relevant State Department of Education, compliance with this requirement should be documented.

• First Semester Academic Calendar 2015-2016: http://cayey.upr.edu/wp-content/uploads/sites/10/2016/06/Enmienda-al-Calendario-1er-Semestre-2015-2016.pdf
• Second Semester Academic Calendar 2015-2016: http://cayey.upr.edu/wp-content/uploads/sites/10/2016/06/Calendario-Enero-y-Verano-2016-Certificaci%C3%B3n-50-2014-2015-JA.pdf
http://cayey.upr.edu/wp-content/uploads/sites/10/2016/06/Calendario-Enero-y-Verano-2016-Certificaci%C3%B3n-50-2014-2015-JA.pdf

• First Semester Academic Calendar 2016-2017: http://cayey.upr.edu/wp-content/uploads/sites/10/2016/08/Calendario-Agosto-2016-B61-Cert-37-2015-2016-JA.pdf
• Second Semester Academic Calendar 2016-2017: http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Calendario-Academico-2017-y-Verano-2017.pdf

Processes used by the institution to review periodically the application of its policies and procedures for credit hour assignment.

The Dean of Academic Affairs submits his recommendations to the University of Puerto Rico at Cayey Administrative Board (AB). The AB evaluates and certifies the academic calendars and any other necessary modifications. See the Academic Calendar Events Timeline, Certification 33 (2012-2013) AB:  http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Certificacion-numero-33-Enmiendas-a-la-Cronologia-de-eventos-que-deben-aparecer-en-los-Calendarios-Academicos.pdf

The following procedure set by the UPR-Cayey Academic Senate guides all courses that are exempt from the 45-contact credit hour per semester. The number of contact hours is agreed upon the professor and the student, based upon the expected outcome of each course: http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Cert.-73-2003-04-SA.pdf

The Department Curriculum Committee evaluates and assigns credit hour to each course based upon the expected student learning outcomes. All courses offered at the UPR-Cayey comply with the 15 weeks for one semester. However, the following courses varies from 45 credit hours per semester based upon the expected outcome of each course:  http://cayey.upr.edu/wp-content/uploads/sites/10/2017/01/Credit-Hour-Contact.pdf